Guides
Plain, practical guides to transcription, subtitles and recording.
How to Transcribe Audio to Text for Free (2026 Guide)A step-by-step guide to transcribing audio and video to text for free, with no sign-up and no minute limits, plus tips that noticeably improve accuracy.OpenAI Whisper Explained: How AI Transcription WorksWhat OpenAI Whisper is, how it turns speech into text, why it handles 99 languages, and how it can run privately inside your web browser.How to Add Subtitles to a Video for Free (SRT & VTT)Generate SRT or VTT subtitles automatically with AI and add them to YouTube, Vimeo, Premiere Pro, DaVinci Resolve, CapCut and more, for free.SRT vs VTT: Which Subtitle Format Should You Use?The differences between SRT and WebVTT subtitle files, with examples, platform support, and how to convert between them for free.12 Ways to Improve AI Transcription AccuracyPractical recording and editing techniques that make AI transcripts dramatically more accurate, from microphone placement to model choice.How to Transcribe Research Interviews (Privately and for Free)A researcher-focused workflow for transcribing qualitative interviews with AI while protecting participant privacy and meeting ethics requirements.How to Convert Voice Memos to Text on iPhone and AndroidTurn iPhone Voice Memos and Android recordings into editable text for free, step by step, with no app to install.Private, GDPR-Friendly Transcription: Why On-Device AI MattersHow on-device AI transcription keeps sensitive audio private, what it means for GDPR and HIPAA-style policies, and what you still need to consider.How to Transcribe a YouTube Video (Your Own or With Permission)How to get an accurate transcript of a YouTube video you own, export captions, and reuse it for blog posts, chapters and SEO.Caption Requirements in the US: ADA, Section 508 and WCAG ExplainedWhat US accessibility rules say about captions and transcripts, which WCAG success criteria apply, and the current ADA Title II deadlines.Subtitle Guidelines: Characters per Line, Reading Speed and DurationThe rules behind readable subtitles: 42 characters per line, two lines, 17 to 20 characters per second, and how long each subtitle should stay on screen.How Long Does It Take to Transcribe One Hour of Audio?Realistic time estimates for manual transcription, AI transcription and proofreading, and what makes some recordings take much longer.Transcription Style Guide: Verbatim, Speaker Labels and TagsHow to format transcripts consistently: verbatim versus clean verbatim, speaker labels, timestamps, inaudible tags and numbers.How to Cite an Interview or Transcript in APA and MLAHow APA 7 and MLA 9 treat interviews you conducted, published interviews and recordings, with examples.How to Make YouTube Chapters from a TranscriptThe rules YouTube uses for chapters, and a fast way to write them from a timestamped transcript.How to Record Interviews and Meetings for Accurate TranscriptsMicrophone placement, rooms, remote calls and settings that make AI transcription far more accurate.AI vs Human Transcription: When Each One Makes SenseA practical comparison of AI and human transcription for accuracy, cost, turnaround and privacy, with clear guidance on when to use each.How to Choose Transcription Software: A Practical ChecklistQuestions to ask before you pick a transcription tool: accuracy, privacy, limits, exports, languages and total cost.How to Transcribe a Podcast and Turn It into Ten Pieces of ContentA workflow for podcasters: transcript, show notes, chapters, quotes, blog post, captions and newsletter from one episode.
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